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Cedars-Sinai Sr. Administrative Program/Project Coordinator - Smidt Heart Institute in United States

As our Sr. Administrative Program/Project Coordinator, you will be responsible for the coordination and oversight of the Cedars-Sinai and UCLA academic appointment, promotion, and review processes for department faculty. This role is not an admin assistant, instead it is taking ownership of an academic appointments process.

You will manage the entire life cycle of academic appointments for faculty: initiate academic appointment actions; review, assess and update candidate dossier including CV in correct format, solicitation of referee letters, and completion of other required documents/components of the dossier. You will also serve as advisor to faculty as needed and implement internal workflows to streamline processes to ensure required deadlines are met. Additionally, you will coordinate with UCLA and Cedars-Sinai's institutional review body and administrators, and other departments as needed.

Educational Requirements:

  • High School Diploma/GED required

  • Bachelor's Degree in Health Care Management, Business Administration, Management or related field is preferred

  • Master's Degree in Health Care Management, Business Administration, Management or related field is strongly preferred


  • Strong writing and editing skills are required.

  • Progressively responsible administrative or strategic support experience with minimum of 2 years of experience.

  • Organizational Program or Project coordination/support experience; utilizing program/project management and development procedures with 3 years of experience preferred.

  • Excellent verbal and written communication skills.

  • Strong MS Office (Word, Excel & PowerPoint) skills is required

  • Proactive mindset and ability to work independently in a fast-paced environment.

  • Ability to work under tight deadlines.

  • Ability to think creatively and strategically.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.