Cedars-Sinai Sr. Grant Contract Officer - Post Award in Los Angeles, California

As the office that serves as the central administrative for grants and contracts, Research Administration Office (RAO), the Senior Grant & Contract Officer is responsible for accurate and comprehensive administration of research awards and clinical trials generated by assigned department(s). Works as a team member according to management direction. Major responsibilities include: patient and helpful assistance for Principal Investigators (PI’s) and staff on the management of research projects. Provides interpretation of funding agency regulations and procedures to ensure that PI’s understand their responsibility and are given timely notice of sponsor requirements. Utilizes professional abilities in financial compliance and reporting to ensure responsible post award administration of externally sponsored awards, philanthropic support, and pharmaceutically funded clinical and basic research. Knows and follows institutional and departmental policies and procedures. Guides PIs and staff on CSMC and Sponsor policies as they apply to research administration. Conducts in-service training seminars for PIs and Staff. Services as an information source for the department and research community. Participates in career development training and departmental performance improvement processes. Performs other related duties as assigned.

Work Experience:

Four (4) years or more of progressively responsible experience; Within the field of research administration/sponsored programs administration,

Four (4) years or more; Significant experience in financial management (i. e. accounting, budget development, financial analysis) in a university, non-profit or research institution

Key Job Responsibilities

  • Provides assistance on central office matters related to research administration to RAO staff, CSHS community members and key external constituents;

  • Typically assigned the most complex projects and is expected to research, plan and complete assignments with minimal guidance and supervision.

  • Review, interpret and assist in dissemination of policies from federal and non-federal funding and regulatory agencies.

*Foster relationships, expectations and interactions with the CSHS research community while serving as a liaison for the RAO's internal clients (Principal Investigators (PIs), Research Institutes, Department, and other administrative offices) and external clients, including federal, non-federal and industry sponsors;

  • Collaborate with the GCS and CTO, and Managers on establishing and executing against department-wide initiatives and priorities;

  • Develop ability to serve as a subject matter expert advising RAO staff and the broader research community on a variety of areas impacted by or relating to research administration;

  • Collaborate and complete special projects as assigned.

Primary Duties and Responsibilities

•Promotes collaborative teamwork, open communication, and problem solving.

•Ensures compliance with state and federal laws, accreditation, professional and regulatory agency standards.

•Demonstrate flexibility and initiative to effectively lead change efforts to respond to environmental and organizational changes.

Department-Specific Responsibilities:

•Provides timely financial information that assists users meet their financial goals. Maintains timely execution of invoicing, FSR’s, cash collection and expenditure review. Provides deficit reports for distribution to Cedars-Sinai departments and monitors resolutions.

•Is required to maintain up to date knowledge regarding institutional policies and procedures and determine how they may impact the financial monitoring and expenditure review of grant and contract administration. Alerts PIs and Faculty to impacts and required actions. Recommends new policies and/or changes to existing policies whenever necessary

•Reviews transactions/expenditures and financial documents for adherence to sponsor guidelines and institutional policies and procedures; conducts review, analysis, and interpretation of award terms and conditions; and provides guidance to assist principal investigators with administrative/fiscal compliance and management of awards.

•Monitors changes in policies of funding agencies and identifies financial issues including those which impact reimbursement for the Medical Cter.

•Review, establish and monitor internal control activities related to post-award; as well as interface with external auditors.

Reviews the appropriateness of account balances and takes necessary action to correct any problem issues. Provides notification to management regarding accounts not in compliance with funding limitations.

•Performs complex portfolio management of research projects, and takes initiative to project manage clearly defined assignments with minimal supervision.

•Prepares and maintains detailed reports of NIH revenue, expenditures, and project balances. Performs audit functions, including reconciling income and expense ledgers.

Educational Requirements:

BA/BS from accredited Institution of Higher Learning, Finance and/or some Business classes

Physical Demands:

Standing

Walking

Sitting

Lifting

Carrying

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.