Cedars-Sinai Research Admin Coordinator in Los Angeles, California

Research Admin Coordinator Requisition # 29529

Summary of Essential Job Duties:

The Research Administrative Coordinator works under the direction of the Director(s); Manager(s); and Administrator(s) of the assigned research area. Provides reports pertaining to the budgetary and fiscal management of research programs. Assists in coordinating division academic activities. Provides assistance with time and effort reporting. Serves as a liaison to internal departments and external philanthropic and academic organizations. Provides administrative support and coordination of the operational and administrative activities for the research area.

Administrative Support:

  • Provides administrative support, coordinating all administrative activities of the Director(s), Manager(s), Administrator(s) or Faculty Members.

  • Coordinates the clerical and administrative workflow for the Director(s), Manager(s), Administrator(s) and Faculty Member(s) of the Research Center for Health


  • Coordinates the administrative and office management systems for the Research Center for Health Equity. Edits policy and procedure manuals. Disseminates

information including announcements, policies, and procedures.

  • Maintains calendar of events and tracks deadlines, schedules meetings, makes travel arrangements, and submits travel reimbursements.

  • Assists with the daily activities of the Director(s) and related faculty member(s), including project management and coordination of strategic planning activities.

  • Will be responsible for database management. Assists with tracking activity metrics.

  • Coordinates all academic activities, seminars, lectures, and meetings.

  • May prepare course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentations.

  • May conduct literature searches and format manuscripts for submission and publication.

  • Ensures internal documents are prepared and routed for signature and processing.

  • Adheres to procedures for office management and compliance with SOCCI and CSMC administrative regulations and requirements.

Budget Management Support:

  • Works under the direction of Directors, Managers, and Investigators on budgetary and fiscal management for all operations within assigned area.

  • Assists with creation and maintenance of budgets for research programs.

  • Prepares financial, business, or related reports, involving simple mathematical calculations and formatting; pulling from files, the HR/Payroll system, and other internal

databases. Generates monthly fiscal reports and distributes to department management and faculty member(s).

Pre- and Post- Award Administration:

  • Assists investigators with pre- and post- award administration functions, including completion and submission of federal, non-federal, and philanthrophic proposals and - progress reports, and preparation and routing of documents for approvals.

  • Serves as point of contact between departmental administrator(s) and Sponsored Research and Funds Administration (SRFA).

  • Composes written correspondence. Assists with preparation of letters of support.

  • Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned

projects, and assists with implementation of new regulatory and compliance related programs.

Human Resources Support:

  • Tracks HR compliance and regulatory activities for research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and

compliance training, etc.

  • Tracks time and attendance in Kronos for research and administrative staff.

  • Participates in required training and education programs.

  • Assists department management with other duties as necessary.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees classified in this job.

Qualification Requirements/Preferences:

Education Certifications/Licensure Experience Physical Abilities Educational Requirements:

Bachelor’s Degree or equivalent combination of education and directly related experience.


  • At least 3 years of combined and progressively responsible office and administrative experience strongly preferred.

  • Excellent language skills and understanding of Grants, Manuscript, and Abstract guidelines.

  • Strong verbal and writing ability as well as communication, computer, organization, personnel and time-management skills.

  • Proficiency in Word, Outlook, PowerPoint and Excel. Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail.

  • Previous experience in research environment preferred.

  • Demonstrated ability to create and utilize Excel spreadsheets, or databases, for data tracking and analysis.

  • Experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative.

  • Past experience and demonstrated professionalism in interacting with senior executives of an organization (Directors, Vice-Presidents, Senior Vice-Presidents) required.

  • Demonstrated leadership ability to establish intradepartmental administrative systems and achieve orderly, accurate and timely work flow from underlying offices and units.

  • Ability to type proficiently (60-75 WPM). Ability to edit material and ensure correct punctuation, spelling and grammar.

  • Ability to perform simple mathematical calculations.

  • Knowledge of Peoplesoft strongly preferred.

  • Experience demonstrating the ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner.

Physical Demands:

The physical ability and perceptive acuity to satisfactorily complete all functions. Must be able to walk throughout the medical center. Must be able to sit for an extended period. Must be able to bend, stoop, reach overhead and/or above the shoulders. Must be able to lift a minimum of 5 lbs or more.

  • Working Title: Research Admin Coordinator
  • Business Entity: CSMC - Cedars-Sinai Medical Center
  • Cost Center # - Cost Center Name: 0879064 - Cancer Institute
  • City: Los Angeles
  • Job Category: Research/Research Admin
  • Job Specialty: Research Admin
  • Position Type: Regular-F/T
  • Shift Length: 8hr
  • Hours: 8am - 5pm
  • Days: Monday - Friday
  • Shift Type: Day
  • Weekends: As Needed

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at Applicant_Accommodation@cshs.org and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.

At Cedars-Sinai, we are dedicated to the safety, health and wellbeing of our patients and employees. This includes protecting our patients from communicable diseases, such as influenza (flu). For this reason, we require that all new employees receive a flu vaccine based on the seasonal availability of flu vaccine (typically during September through March each year) as a condition of employment, and annually thereafter as a condition of continued employment.