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Cedars-Sinai Program/Project Coordinator - Neurosciences Administration - Full-Time in Los Angeles, California

Grow your career at Cedars-Sinai!

When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of passion and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons we’ve achieved our fifth-consecutive Magnet designation for nursing excellence. From working with a team of premier healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others. Join us, and discover why U.S. News & World Report has named us one of America’s Best Hospitals!

About the Team

The Department of Neurosciences offers Neurological and Neurosurgical Services to children and adults with the highest level of neurologic care that is unmatched in terms of expertise and satisfaction.

The Neurosciences Administration team has an excellent opportunity for a Program/Project Coordinator to provide administrative support and expertise to this unit and to contribute to our mission of providing outstanding healthcare to our communities.

What will you be doing in this role?

The incumbent will provide strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.

Primary Duties and Responsibilities:

  • Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, results, communication with management and/or stakeholders.

  • Collaborates with other departments, staff, leaders and/or other partners in the administration of the program/project.

  • Provides coordination of applicable logistics or information as advised by leadership.

  • Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral. May actively represent the program and/or the organization.

  • Helps foster a collaborative, dynamic, and positive relationship with internal staff and external parties.

  • May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.

  • Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents.

  • Responsible for creating reports for management in the evaluation of the program/project performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance.

  • May provide feedback to management and make recommendations regarding program/project operations and/or procedures.

  • Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group, or department.

  • Composes and maintains inventory of departmental policies and procedures.

  • May act as or supports the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Required Job Qualifications:

  • High School Diploma or GED, required.

  • 2 years of progressive administrative or strategic support experience.

Additional Qualifications we are looking for:

  • College Diploma, preferred.

  • 3 years of organizational program or project coordination/support experience, preferred.

  • Ability to edit material and ensure correct punctuation, spelling and grammar.

  • Proficient working knowledge in Microsoft Office Suite.

  • Ability to prioritize multiple tasks frequently with short timelines.

  • Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.