Cedars-Sinai Management Assistant II in Los Angeles, California

Key job responsibilities and duties Provides administrative support, coordinating all administrative activities of the office. Organizes and prioritizes work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. Coordinates the clerical and administrative workflows throughout the office.

Primary Duties and Responsibilities

  • Maintains the department/unit’s calendar, schedules appointments and meetings (coordinating meeting rooms, contacting attendees, ensuring that the required informational materials and equipment are provided), and makes travel arrangements for staff.

  • Establishes and maintains electronic and hard-copy filing systems for the department/unit.

  • Screen and prioritize routine and non-routine phone calls and routes inquiries to other levels as appropriate.

  • Composes meeting minutes and routine business correspondence.

  • May prepare financial, business, or related reports, involving simple mathematical calculations and formatting; pulling from files, the HR/Payroll system, and other internal databases.

Education:

  • High School Diploma/GED Required

  • Associate Degree/College Diploma Preferred

Work Experience:

  • 2 years experience in office and administration required

  • 3 years experience in office and administration in a healthcare setting preferred

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.