Cedars-Sinai HR Compliance Administrative Assistant - Temporary in Los Angeles, California
Job Posting: Under general supervision of HR Compliance management, the Temporary Administrative Assistant coordinates administrative and business processes and procedures for the Executive Director of HR Compliance and Labor Relations. Job Duties include: - Managing the day to day schedule and commitments of the Executive Director of HR Compliance and Labor Relations, scheduling meetings and maintaining complex calendars - Assist with formatting of HR policies - Create and maintain HR Compliance files, including but not limited to Litigation, Affirmative Action, Wage & Hour, VISA and other special project work - Coordinates and administers human resource and payroll functions and participates in budget review and financial processes - Provide administrative support to the HR Compliance and Labor Relations staff - Develop and apply knowledge and understanding of the organization, functions, policies and procedures of the Department, and the inter-relationship with the larger Cedars-Sinai Health System The ideal candidate will demonstrate initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office. This is a Temporary assignment for an anticipated length of six months.
Education Certifications/Licensure Experience Physical Abilities Education Requirements:
•Two years college with courses in business, accounting, computer operation and applications preferred.
•Two to three years progressively responsible office and administrative experience, such experience demonstrating ability to independently establish administrative and office procedures; ability to identify problems and resourcefulness to resolve them independently and on own initiative
•Ability to effectively and accurately manage multiple calendars in Outlook, including coordination with outside counsel and/or other individuals.
•Demonstrated ability to compose letters, statements, procedure manuals and reports on own initiative; ability to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and distribution.
•Ability to type proficiently (60-75 WPM). Ability to edit material and ensure correct punctuation, spelling and grammar. Ability to perform simple mathematical calculations.
•Proficiency with Microsoft Outlook, Excel, Powerpoint and Word
•Ability to maintain strict confidentiality required.
•Demonstrated leadership ability to establish intradepartmental administrative processes and collaboration and achieve orderly, accurate and timely work flow.
•General knowledge of or experience with administrative agency (including EEOC, DFEH, DLSE), basic litigation processes and procedures, employment and HR practices, and regulations and laws preferred.
•Demonstrated ability to handle multiple tasks frequently with short time-lines, to prioritize and organize work, and to complete assignments in a timely, accurate manner. Must be able to work under pressure and meet deadlines.
•Ability to interact effectively with Directors, Managers, internal staff, outside counsel, patients and representatives of public agencies and businesses.
•Willingness and ability to work in a team-oriented service environment. Includes willingness and ability to work additional hours and/or weekends (if needed).
Physical Requirements (physical abilities essential to perform the job):
•Ability to move throughout all areas of the immediate and adjacent Medical Center and Health System campus, lift files (up to 20 lbs.), sit for long periods of time, and perform data entry for long periods of time.
•Ability to use office equipment such as computer, phone, and copy machines for prolonged periods of time.
Work Environment (work environments, hazards and exposures the employee may encounter on the job):