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Cedars-Sinai Fellowship Coordinator (Department Academic Program Coordinator) - Cardiac Surgery - Smidt Heart Institute in Los Angeles, California

Under the general supervision of the Associate Director or Manager, and the Medical Director of the Residency/Fellowship program, the Department Academic Program Coordinator will serve as the Fellowship Coordinator for the Department of Cardiac Surgery. As a Fellowship Coordinator, you will be responsible for a wide range of diverse administrative functions for one or more residency/fellowship programs. Will be responsible for the day-to-day administration of the training program and assists the Program Director(s) in developing and maintaining the educational quality of the training program, ensuring compliance with Accreditation Council for Graduate Medical Education (ACGME) accreditation standards, and compliance with institutional policies. In carrying out these duties, you will liaison with the Program Director, trainees, faculty, the GME Office, participating sites, and other departments.

In this dynamic role, excellent organizational skills, time management and attention to detail are required. Strong interpersonal relations, prioritizing tasks, and the ability to work independently are also important to your success.

You will be responsible for the coordination of application and interviews of program candidates, process application and prepare documentation in accordance with the GME requirements, ensure compliance with ACGME standards and competencies, prepare for internal site review and ACGME site visit, organize fellows educational curriculum, travel, meetings, didactic conference schedule, manage compliance and web based reporting for IRIS, New Innovation, Freida, and WebADS.

Educational Requirements:

  • High School Diploma/GED is required

  • Bachelor's Degree is strongly preferred



  • TAGME (TrainingAdministrators of Graduate Medical Education) Certification preferred


  • Must be highly organized, persistent, and able to execute assigned tasks independently with minimal supervision.

  • Strong and effective communication skills, written and verbal, is required.

  • Strong ability to handle multiple demands and / or manage complex and competing priorities.

  • Strong ability to work within tight timeframes and meet strict deadlines.

  • Ability to demonstrate time management and priority setting skills.

  • Strongly prefer current or prior working experience as a Fellowship Coordinator.

  • Working knowledge of ACGME requirements.

  • Prior exposure to fellowship or residency program highly preferred.

  • Experience in dealing with a wide variety of divisions and departments.

  • Ability to use software applications and operate technological devices.

  • Strong analytical, technical, problem solving, and critical thinking skills.

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.