Cedars-Sinai Research Admin Coordinator in Los Angeles, California

Requisition #: 28293
Working Title: Research Admin Coordinator
Business Entity: CSMC - Cedars-Sinai Medical Center
Cost Center # - Cost Center Name: 0879063 - Heart Institute Operations
City: Los Angeles
Job Category: Research/Research Admin
Job Specialty: Research Admin
Position Type: Regular-F/T
Shift Length: 8hr
Hours: 8am - 4:30pm
Days: Monday - Friday
Shift Type: Day
Weekends: None

Job Posting: JOB SUMMARY:

The Research Administrative Coordinator works under the direction of the Research and Medical Directors; Service Line Manager; and the Senior Administrative Services Associate of the assigned research area. Performs data analysis and provides reports pertaining to the budgetary and fiscal management of research programs. Coordinates all division academic activities and provides assistance with time and effort reporting. Coordinates and assists with activities pertaining to business development, community relations, and grant management. Serves as a liaison to internal departments and external philanthropic and academic organizations. Actively responsible for the supervision and management of all administrative staff as well as the coordination and management of junior laboratory workers.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

-Works in close collaboration with Directors, Managers, and Principals Investigators on budgetary and fiscal management for all Programs within assigned area.

-Provides monthly analysis of fiscal management and physician billing reports to the chairman, Directors and Managers to facilitate meeting budget targets.

-Serves as a liaison for Research Director to Service Line Directors and Managers between grant and fund and General Accounting and Financial Services Areas.

-Assists the Research Director on projects as assigned.

-Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and facilitates implementation of new regulatory and compliance related programs.

-In collaboration with Principal Investigators and laboratory senior staff, position is responsible for administrative and financial management of research grants, facilitation of business process and ongoing monitoring of prostate cancer center divisions to ensure compliance with CSMC and research institutes.

-Oversees the daily activities of the Director and related faculty members including project management and strategic planning.

-Creates and maintains budgets for research programs.

-Responsibility for the HR compliance and regulatory activities of all other research staff members, including maintenance of the HR files, new hire paperwork, coordination of regulatory and compliance training, etc.

-Coordinates all academic activities, seminars, lectures, and meetings.

-Performs other duties as necessary to ensure the smooth operations of the Director’s office.

-Serves as Liaison to Major Donors; works closely with Community Relations for development of new donations.

-Coordinates the activities pertaining to associated business in development, works closely with Legal to develop strategies and projects for such businesses and proprietary and licensing agreements.

-Prepares course syllabi, develop audio visual materials using PowerPoint and other applications, gather information for presentation, arrange air and/or ground transportation, submit expenses and monitor reimbursements.

-Prepares and submits monthly time and effort and physician time study forms for faculty members.

-Submits manuscripts, NIH reviews, and letters of recommendation.

-Constant communication with pharmaceutical representatives, meeting coordinators, VIP patients, medical faculty, etc.

-Provides technological support and instruction for telecommunications, wireless communications.

-Develops and implements procedures for office management and compliance with CSMC administrative regulations and requirements.

DEPARTMENT AND/OR UNIT SPECIFIC – ESSENTIAL JOB RESPONSIBILITIES:

-Coordinates educational activities for:

1.Gender Medicine Curriculum

2.Outside Speakers for CME and GME

3.Annual Symposium and Summits

-Coordinates administrative activities

1.Letters of nominations

2.Outside observers, site visits and interns for the BSWHC

-Assists research office in ordering supplies, and maintenance of space/supplies

-May assist in data entry and phone follow up for clinical research

-Coordinates research and education conference calls

Education:

Bachelor’s Degree or equivalent directly related experience.

Certification/License:

N/A

Experience:

Excellent language skills and understanding of Grants, Manuscript, and Abstract guidelines. Strong verbal and writing ability as well as communication, computer, organization, personnel and time-management skills. Proficiency in Word, PowerPoint and Excel. Ability to work independently, set priorities, and handle multiple tasks requiring attention to detail. Extensive experience in a basic research laboratory environment.

Physical Requirements (physical abilities essential to perform the job)

Must be able to perform assigned duties in a demanding work environment. Able to push, pull, lift, and carry without restrictions. Able to sit for extended periods of time in front of computer terminal. Frequent sitting, standing and walking. Able to read papers and online documents. Able to operate standard office equipment. Ability to walk throughout the Medical Center’s campus, including surrounding buildings. Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.

Qualification Requirements/Preferences:

Education Certifications/Licensure Experience Physical Abilities

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Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law. If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Cedars-Sinai will consider for employment qualified applicants with criminal histories, in accordance with the Los Angeles Fair Chance Initiative for Hiring.